U.S. Citizenship and Immigration Services (USCIS) has released the new version of the Form I-9. Employers will be required to use the new version starting January 22, 2017. Earlier versions of the form will not be accepted after that date.
Employers may complete the new version of the I-9 entirely on paper or on a computer. Once completed, the form must still be printed out for signature. The new I-9 is a “smart,” fillable document. Some of the new features include:
- Based on information entered, inapplicable fields are automatically populated with “N/A.”
- There is a “Click to Finish” button at the end of each section. Blank or improperly completed fields will become red after completing a check of the form.
- The documents available in List A, B, and C are dependent on the citizenship box checked in Section 1. For example, if an employee indicates that they are a permanent resident, you would not be able to select “U.S. Passport” as a List A document.
- The Issuing Authority for List A documents auto-populates, depending on the document chosen.
- If the expiration date of a document has passed, you will get a reminder that you cannot enter an expired document.
- If a List A document is entered, “N/A” appears underneath List B and C. Similarly, if a List B or C document is entered, “N/A” appears underneath List A.
- There is an “Additional Information” field that allows for notes to be made about a particular employee’s situation.
Instructions for the form are now a separate document and give more detailed information about completing the form. Employers should start to become familiar with the new version, and we will send out updates if further guidance is received from USCIS.